Position #21938: Business Office Coordinator

Posting Dates: 11/13/2024 – 11/20/2024 (Or Until Filled)

Location: Kennewick School District Administration Building

Hours: 8 Hours Per Day (M–F 7:30 am – 4:30 pm), 260 Days Per Year 

Starting Hourly Rate: $27.20 - $31.79

 

This is an Off-Schedule (non-bargaining) position.

 

Job Description

The position will support efficient operation of the Business Office, be responsible for Accounts Receivable, procurement card program and bank deposits, serve as liaison for processing district liability/property insurance and Tort claims, maintain Risk Management files, create and prepare reports and correspondence, schedule activities, order supplies and monitor administrative building inventories, maintain fiscal records and accounts, respond positively and effectively to requests from district and community members, and perform other job-related duties as assigned.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

All applications must be submitted to the Kennewick School District Online at www.ksd.org.

 

CONDITIONS OF EMPLOYMENT

 

1. High School diploma/equivalent.
2. Must present transcripts of highest level of education within thirty (30) days of hire, if applicable.
3. Must be able to perform the essential functions of the position with or without reasonable accommodation.
4. Must be able to meet the Physical Demands of the position.
5. Must be able to pass a basic skills test as needed.
6. Completion of Safe Schools Web Based Training within thirty (30) days of hire and yearly thereafter.
7. Must pass a background check, which includes employee paid fingerprinting.

 

REQUIRED QUALIFICATIONS & EXPERIENCE

 

1. College/business school and/or comparable work experience in a secretarial/office setting.
2. Proficiency in budget and bookkeeping procedures including setting up fiscal accounts, accounts receivable, purchasing/requisitioning supplies and materials, maintaining high number of records.
3. Proficient in the use of Microsoft Office Suite, including Excel and Adobe Acrobat, PowerPoint, and Publisher software.
4. Setting up and maintaining files, both hard copies and in a computer system.
5. Use of computer programs to create spreadsheets, charts, and other related materials necessary for reporting, maintaining records.
6. Evidence of an excellent work attendance record, punctuality and dependability.
7. Ability to establish and maintain a tactful, cooperative and effective relationship with students, parents, staff, fellow employees and management.
8. Customer service experience demonstrating positive and effective interaction addressing public requests.
9. Ability to work under pressure with numerous interruptions while maintaining a positive and appropriate attitude and routine.
10. Evidence of ability to define problems, collect data and facts, draw valid conclusions, and interpret instructions and procedures. Must demonstrate ability to be detail oriented.
11. Ability to work independently, take initiative to set priorities. Excellent written and verbal skills, including working knowledge of correct grammar and spelling for the English language.
12. Willingness to pursue continued job-related skill development and staff development.
13. Exercise sound judgment to organize, set priorities, meet deadlines, and maintain confidentiality as necessary.
14. Uphold board policies and follow administrative procedures.
15. Take all necessary and reasonable precautions to protect students, equipment, materials and facilities.
16. Attend in-service trainings or other meetings as required, as well as attend any training as directed by management.
17. Ability to establish and maintain a tactful, cooperative and effective relationship with students, parents, staff, fellow employees and management.
18. Ability to approach assigned work in a professional manner, working toward the common goal of teamwork, pride in service delivery and continuous improvement

 

QUALFICIATIONS PREFERRED

 

1. AA or BA degree preferred.
2. Experience in working in school district office setting.
3. Performing day to day work within computer-based business software applications.

 

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES

 

1. Maintain accurate account records of program budgets to include such aspects as requisitions and purchase orders.
2. Maintain Accounts Receivables, post deposits.
3. Maintain and follow up on all student accident claims.
4. Prepare district and state and federal reports with supporting documentation.
5. Complete monthly payroll reports for employees under the supervision of the Business Office.
6. Order supplies, materials and equipment for Business Office as appropriate.
7. Effectively communicate Business Office information to/with building level staff.
8. Assist with collection, tabulation and analysis of data, including detailed data, as required.
9. Maintain District Administration Building inventory. Maintain records for door key distribution and phone lists in Administration building.
10. Distribute and accounting of the Invest Ed Foundation Funds.
11. Process and accounting of all various assigned invoices, with proper reconciliation.
12. Department timecard tracking/review/processing.
13. Monitor and respond to donations provided to the District.
14. Compose letters/memos/reports independently and with minimal instruction. Lead coordination of legal ads/notices implementation.
15. Initiate Administration Building work orders through district work order program.
16. Perform all duties of the position within the scope of Kennewick School District policies and procedures, including regular attendance and punctuality.
17. Maintain proper notary licensure.
18. Perform any and all other job-related tasks as assigned by the supervisor.

 

GENERAL REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability to perform the essential functions.

• Language Skills: Ability to read, analyze, and interpret business periodicals, professional journals, or technical manuals and procedures. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups or individuals representing managers, customers and the general public.
• Mathematical Skills: Ability to add, subtract, multiply, and divide whole numbers, fractions, and decimal numbers. Ability to calculate percentages, discounts, proportions, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect data, establish facts, and draw conclusions. Ability to interpret a variety of technical instructions in diagram form. Ability to interpret variety of instructions furnished in written, oral, diagram, or schedule form.

 

PHYSICAL DEMANDS AND WORK ENVIRONMENT

 

PHYSICAL DEMANDS: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Mobility: While performing the duties of this job, the employee is regularly required to stand and walk for prolonged periods of time, push or pull 18-26 lbs., sit, kneel and crouch, twist and bend, use hands to type, finger, handle, or feel; and reach with hands and arm.
• Sense: The employee is required to talk/hear conversations and other sounds. The employee must be able to communicate effectively in person and over the telephone. The employee is required to taste and smell. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Lifting: The employee must be able to lift or move up to 18-26 pounds; must also be able to lift overhead. The employee may be required to physically move quickly in an emergency or while performing student supervision duties.

 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Hazards: While performing the duties of this job, the employee must be able to work outdoors in a wide variety of temperatures; from -10 degrees F to 100 degrees F +. The employee may be exposed to wet and/or humid conditions. The noise level in this work environment is moderate.

 

Kennewick School District's Non-Discrimination Policy

The Kennewick School District provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, including gender expression or identity, the presence of any sensory, mental or physical disability, or use of trained dog, guide or service animal by a person with a disability, and provide equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

 

Civil Rights & Equity: Dr. Thomas Brillhart - (509) 222-5335 (thomas.brillhart@ksd.org)

Section 504, Title IX: BJ Wilson - (509) 222-5003 (bj.wilson@ksd.org)

 

This holds true for all students who are interested in participating in all education programs and/or extra-curricular school activities in the Kennewick School District.

 

Applicants: Inquiries regarding compliance procedures or requests for reasonable accommodation may be directed to the School District’s Director of Human Resources.

 

For information on salary and benefits offered, please visit https://www.ksd.org/hr-landing/benefits-salary-schedules

 

Kennewick School District Contact Names and Telephone Numbers:

  

Toni Neidhold, Director of Human Resources

(509)222-6414

Toni.Neidhold@ksd.org

Certified/Classified ADA

 

Kennewick School District

1000 West 4^th Avenue

Kennewick, WA 99336